If you use Zoom to meet students working remotely, you have different choices when it comes to presenting your PowerPoint images to the group. Whichever method you choose, it is always recommended to open the presentation first, before choosing to share the screen. The shared window in Zoom is marked with a green border. On this page I will show four ways to share a presentation in Zoom:

Share the slideshow directly in Zoom
Run the slideshow in a separate window and share that window
Present View with two screens or one screen (via preview function)
Share full screen (desktop)

Share the slideshow directly in Zoom

This is perhaps the most common way to display a presentation and it is assumed that you only have one screen. You begin by starting the presentation. From Zoom, you can share your presentation by sharing PowerPoint applications. Participants see the editing mode in PowerPoint at first, but when you start the slide show, it is displayed to you and the participants. The slide show is usually visible in full screen size and the Zoom control panel is visible at the top of the window. You can scroll through the presentation by clicking or using the arrows on the keyboard.

Tip! Did you know that directly from your presentation screen you can select a drawing pen, a laser pointer or a highlighter (right-click on the image to bring up a box with the functions).

Dela en presentation

Om du har två skärmar måste du dela rätt skärm. Det är annars standardskärmen som är synlig för deltagarna.

Run the slideshow in a separate window

Did you know that PowerPoint has the ability to run a slide show in a window without taking up the entire screen? To use this mode, click on the 'Slide Show' tab. In the Slideshow and Configure Slideshow dialog box, change the option by clicking the Custom View Window button and clicking OK to save the change. When you view the presentation, the presentation runs only in this PowerPoint window, not the entire screen.

PowerPoint visa i ett fönster

Start the presentation first, before sharing this window via Zoom. You will see the slide show with the zoom controls at the top of the window and possibly black bars on the top / bottom or left / right depending on the window in relation to the size of the image. This is a slightly different look for the participants if they are used to the full screen version of the presentation.

zoom-meeting-windows

Animations and transitions will work as expected. What differs from full screen mode is that the laser pointer, pen and highlight features are not available (use the 'Annotate' Zoom function instead). Because you only share this window, participants will not see any other documents you may have open on the screen, e.g. your notes or the chat window.

Present View with two screens or one screen

If you have two screens, you can follow five steps to share your presentation on one screen and be able to view the notes on the other screen:

Open the PowerPoint file you want to present.
Start or join a Zoom meeting.
Click Share Screen in the zoom controls.
Select your primary monitor, then click Share. If you are not sure which screen is your primary, select the one in which PowerPoint opens.
Start the slideshow.

If you have shared your primary monitor correctly, participants will see PowerPoint in their screen. If you do not share the correct monitor, click on 'Display settings' in PowerPoint and then replace 'Present view' with 'Slideshow'. PowerPoint changes the screen used for slide shows. The presenter's view will appear in the second screen where you can see your notes and control the presentation.

Do you only have one screen? There is a way to use Presenter View so that you can see your notes and show the participants your presentation even if you only have one screen. It uses the PowerPoint feature called preview in combination with the Zoom feature that lets you share only part of the screen instead of the entire screen. This allows you to share the image in Presenter View without the audience seeing the rest of your screen. Note! Set it all up before the participants join the meeting.

presenter view with one screen

Open PowerPoint. When setting up the slide show, make sure that it uses the standard to display the presentation in full screen and that you have chosen to use 'Presenter View'.
In PowerPoint, press Alt + F5 (? For mac) to start Presenter View preview at the beginning of the presentation. You will see Presenter View on your screen with the image, your notes and what the next image will be.
You can not see the controls for your Zoom meeting. Press Alt + Tab (cmd + tab for mac) as many times as needed to return to the zoom window.
When sharing in Zoom, go to the 'Advanced' tab and select the 'Portion of screen' option. You will now see a green rectangle on the screen. Move it and adjust the size of the box to the slide show box (see picture above). Do this before others arrive at the Zoom meeting room so that they do not see you adjust the screen.
Check that the images move forward by clicking the arrow key in Presenter View. Then you can use the arrow keys to move the image during your presentation.

Share full screen (desktop)

Use this way to share the screen only if you want the participants to be able to see everything on your screen, ie open applications such as documents, and potentially confidential information such as emails and messages. The zoom controls are not visible, they are usually always hidden when sharing a screen or window.

You start your slide show in PowerPoint and all functions work, including animations and transitions. You can control the presentation with the arrow keys or with a remote control. Even if the images occupy the entire screen, you can still access the zoom controls by moving the mouse to the top of the screen. If you click on the Chat option, the chat window will appear on top of your photos without the audience seeing it.

Do you want to know something more specific about Zoom, e.g. installation or accounts, you can turn to UUs Zoom page on the Employee portal.